ContractPro Privacy Policy

Last updated: November 6, 2026

ContractPro (“we”, “us”) is operated by Keith Tate, Houston, Texas. Contact: keithtate2020@gmail.com.

ContractPro is a business app for residential contractors. The people who sign up are contractors (“you”). Your own customers (“homeowners”) do not install or sign in to the app. They receive proposals and signing links by email.

What we collect

Account information. Your email address, and password (handled by our sign-in provider), and your company name, logo, license number if you add one, phone number, and proposal terms.

Business information you enter. Crews and subcontractors, their rates, quotes, proposals, job schedules, payment records, notes, and comments.

Your customers’ information. Names, email addresses, phone numbers, job addresses, signatures, and signing activity for homeowners you quote. You enter this information and are responsible for having the right to use it. We process it for you so you can send proposals, collect signatures, and manage jobs. We do not use it for our own marketing.

Photos and files. Photos you take or choose, such as a jobsite photo, and files you attach. The app asks for camera and photo library permission before using them.

Device and notification information. A push-notification token so alerts reach your phone, and whether the device is online so the app can work offline and sync later.

AI concept pictures. If you use the concept picture feature, the jobsite photo and a text description of the scope you chose are sent to an outside AI company to create the picture: MiniMax for the pictures included with ContractPro, or Google or OpenAI if you connect your own account with them. The app asks for your permission and names the company on the screen before anything is sent. Do not upload photos containing people or information you do not want processed.

Voice input. If you use voice features to speak measurements or notes, the app asks for microphone permission first. Your voice is turned into text by the speech recognition service on your phone, which may process audio on Google’s or Apple’s servers depending on your device settings. We use the resulting text to fill in your quote. We do not keep the audio recordings.

Crash and diagnostic information. If the app crashes, we may collect crash reports and basic diagnostic information (such as device model and app version) so we can fix problems. This is not used for advertising.

Reviews. If you connect your Google Business Profile, we read the reviewer display name, star rating and date of reviews on that profile to suggest which of your finished customers posted one; you confirm or reject each suggestion. We keep that review content for no more than 30 days and keep only the review ID and the matches you confirmed. We never post, reply to, or change reviews. Disconnecting deletes our stored Google access and the reviews we read. You can also record that a customer left a review (for example on Facebook) by hand. Review links in your thank-you email are plain links; we do not track clicks.

We do not sell your personal information, and the app does not contain advertising or third-party advertising trackers.

How we use it

To run the app and your account; to send proposals, signing links, reminders, delivered, viewed and signed alerts, and thank-you emails you choose to send; to build job schedules and track payments; to keep the app secure; to provide support; and to meet legal obligations.

Who we share it with

Service providers that help us run ContractPro, only as needed to provide the service: our database and sign-in host (Supabase), our email delivery provider, our payment processor (Stripe, which takes card details directly on the ContractPro website), our AI image providers (MiniMax, plus Google or OpenAI if you connect your own account), and Apple and Google for push notifications and app distribution. We may disclose information if required by law or to protect our rights. If the business is sold, information may transfer to the new owner under this policy.

Homeowners see only what you send them: the proposal, the price, and signing details. They never see your costs, profit, or crew rates.

Where it is stored and how long

Data is stored with our hosting providers, which may be located in the United States. AI image providers may process the photos you send them outside the United States. We keep your data while your account is active. After a verified deletion request we delete or anonymize your data within 30 days, except records we must keep by law or for legitimate business reasons, such as signed contracts.

Your choices

You can edit your information in the app. To request a copy of your data or to delete your account, use Company settings → Delete account in the app, see Delete your account, or email keithtate2020@gmail.com. You can turn off notifications in your phone settings. Depending on where you live you may have additional rights to access, correct, or delete your information; contact us to use them. Homeowners who want their information corrected or removed can contact the contractor who sent the proposal, or email us.

Security

We use encrypted connections and access controls. No system is perfectly secure.

Each company’s subs, prices, customers and quotes are visible only to that company’s members. See every stored table and the rule that guards it, what we can and cannot do, and how to export or delete your company: How your data is stored.

Children

ContractPro is for businesses and is not directed to children under 13. We do not knowingly collect information from children.

Changes

We will post changes on this page and update the date above. If a change is significant we will notify you in the app or by email.

Contact

Keith Tate, Houston, Texas, keithtate2020@gmail.com